Do you remember the teen magazines that used to be in the newsstands twenty years ago?
(Apologies in advance if you were not born twenty years ago, you just made me instantaneously feel ten centuries older)
If, like me, you were lucky to be alike in such age of printing glory, you’d remember teen magazines filled with pops tart gossips, eyebrow raising advice about your intimate health and loads of quizzes and tests.
Will you marry your BFF? If you were a Spice Girl, which one would you be?
That was, by far, the favourite section of any given magazine.
Tell me something more about me
I seemed to desperately cry. Unsurprisingly, as a Virgo and a roaring type A, I was not surprise to find myself totally hooked with the idea of learning more about myself.
Fast-forwarding to twenty years later, and personality tests are used by employers to recruit new employees. In a way, personality tests are one of the favourite ways for Millennials to learn more about themselves.
We could even argue we perceive as if they give us a clearer idea of our strengths and weaknesses, something that empowers us more in the choices we can make and the way that we can better ourselves as humans.
Now, I am a type A, ENFJ-T Millennial myself, and I was quite a precocious child too, so I was all over any quiz and test I could get my hands on.
Most tests have seemed to point out to the same trait, again and again.
Over-achiever. My blessing and my curse, I suppose.
As our cohort is now over, I have gone back to some of my favourite practices to work smarter, and my favourite (by far) involves 2 simple folders.
From my Notion Dashboard
You can create yours here!
The two magic folders
All right, you got me, I am creating loads of pathos around these two, but for good reason.
They work like a charm. Our two new BFFs are called “Today” and “This week”.
If you want to be even more of a type A then yours truly, you can go ahead and create a “This month” folder. I won’t judge. Much.
“Today” and “This week” are two folders you are going to apply to your biggest time wasters.
To me, those two are represented by my inbox and my to-do list.
This folder method combines two techniques: the batching technique, and the time-blocking technique (something I mention when talking about my prime time).
The two folders technique is something that has been used by different productivity coaches and authors alike, and for good reason.
The way I give it my spin is by creating a dynamic approach to it and adapting it to different areas of my work.
I think it was Nir Eyal who suggested to only look at one email twice - the first time, to label it, and the second to respond and archive it.
I could not agree more.
The two-folder email method
I first applied the two-folder approach to my emails, and created the two majestic labels in my inbox.
Whenever I open my emails in the morning (usually after my two hours of uninterrupted work), I start coding my emails (as well as responding to anything urgent pronto).
Bye bye, inbox mess. Hello, Nirvana
Applying this approach to my to-do list
Okay, to be completely honest, my Asana account is not really a two-folder sort of system. Yet, in my to-do you’ll still see a “This week” folder.
My “Today” folder is replaced by a handful of tasks I set for myself for the current day.
I still have some tasks set for a specific deadline, however, instead of furiously adding a deadline to everything, I add anything that needs to be done at some point in the week to a label called (spoiler alert) “This Week”.
I tried creating a section for it, or a board specific from my to-dos for the week.
However, having a label allows me to have different to-dos coordinated with our team, whilst still have a section just for my writing, workshops and speaking gigs.
From our shop
Jeremy is absolutely a top guy on Twitter. His positive energy is unmatched, and he is overall such a nice and positive guy.
I honestly LOVE seeing his updates popping up on my feed! Make sure you go and give Jeremy a good ol' follow!
Fab-ulous weekly highlights
Yup, here's a countdown for good measure.
If you have any questions about the 4-day cohort, check our full breakdown or drop me a line directly to ask!
A recent study by professors Baumeister and Masicampo from Wake Forest University showed that, while tasks we haven’t done distract us, just making a plan to get them done can free us from this anxiety.
The pair observed that people underperform on a task when they are unable to finish a warm-up activity that would usually precede it. However, when participants were allowed to make and note down concrete plans to finish the warm-up activity, performance on the next task substantially improved.
As Bechman notes:
“Simply writing the tasks down will make you more effective.”
Making the time to explore a simple system can have a ripple effect in your overall strategy.
P.S. if you are looking for more support, these are 3 ways I can help…
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